1
// Define Airtable schema for project management
2
const airtableSchema = {
3
  bases: {
4
    "Project Management": {
5
      tables: {
6
        "Projects": {
7
          fields: [
8
            { name: "Project Name", type: "single_line_text" },
9
            { name: "Client", type: "linked_record", link_to: "Clients" },
10
            { name: "Status", type: "single_select", options: ["Planning", "In Progress", "Review", "Completed"] },
11
            { name: "Start Date", type: "date" },
12
            { name: "Due Date", type: "date" },
13
            { name: "Budget", type: "currency" },
14
            { name: "Spent", type: "currency" },
15
            { name: "Team Members", type: "linked_record", link_to: "Team" },
16
            { name: "Tasks", type: "linked_record", link_to: "Tasks" },
17
            { name: "Priority", type: "rating" },
18
            { name: "Progress", type: "percent" },
19
            { name: "Files", type: "attachment" },
20
            { name: "Notes", type: "long_text" }
21
          ]
22
        },
23

24
        "Tasks": {
25
          fields: [
26
            { name: "Task Name", type: "single_line_text" },
27
            { name: "Project", type: "linked_record", link_to: "Projects" },
28
            { name: "Assigned To", type: "linked_record", link_to: "Team" },
29
            { name: "Status", type: "single_select" },
30
            { name: "Priority", type: "single_select" },
31
            { name: "Due Date", type: "date" },
32
            { name: "Time Estimate", type: "duration" },
33
            { name: "Time Tracked", type: "duration" },
34
            { name: "Dependencies", type: "linked_record", link_to: "Tasks" },
35
            { name: "Subtasks", type: "checkbox" },
36
            { name: "Comments", type: "long_text" }
37
          ]
38
        },
39

40
        "Team": {
41
          fields: [
42
            { name: "Name", type: "single_line_text" },
43
            { name: "Email", type: "email" },
44
            { name: "Role", type: "single_select" },
45
            { name: "Skills", type: "multiple_select" },
46
            { name: "Availability", type: "percent" },
47
            { name: "Current Projects", type: "linked_record", link_to: "Projects" },
48
            { name: "Hourly Rate", type: "currency" },
49
            { name: "Performance Score", type: "rating" }
50
          ]
51
        },
52

53
        "Time Entries": {
54
          fields: [
55
            { name: "Task", type: "linked_record", link_to: "Tasks" },
56
            { name: "Team Member", type: "linked_record", link_to: "Team" },
57
            { name: "Date", type: "date" },
58
            { name: "Hours", type: "duration" },
59
            { name: "Description", type: "long_text" },
60
            { name: "Billable", type: "checkbox" }
61
          ]
62
        }
63
      }
64
    }
65
  }
66
};

1
// Auto-create projects from various sources
2
const autoCreateProject = async (request) => {
3
  // Parse incoming request (email, form, API)
4
  const projectData = parseProjectRequest(request);
5

6
  // Check for duplicate projects
7
  const existing = await $node['Airtable'].search({
8
    base: 'Project Management',
9
    table: 'Projects',
10
    filterByFormula: `AND({Client} = '${projectData.client}', {Project Name} = '${projectData.name}')`
11
  });
12

13
  if (existing.length > 0) {
14
    return { duplicate: true, projectId: existing[0].id };
15
  }
16

17
  // Create new project
18
  const project = await $node['Airtable'].create({
19
    base: 'Project Management',
20
    table: 'Projects',
21
    fields: {
22
      'Project Name': projectData.name,
23
      'Client': [projectData.clientId],
24
      'Status': 'Planning',
25
      'Start Date': projectData.startDate || new Date().toISOString(),
26
      'Due Date': projectData.dueDate,
27
      'Budget': projectData.budget,
28
      'Priority': calculatePriority(projectData),
29
      'Notes': projectData.description
30
    }
31
  });
32

33
  // Auto-generate tasks based on project type
34
  await generateProjectTasks(project.id, projectData.type);
35

36
  // Assign team members
37
  await assignTeamMembers(project.id, projectData);
38

39
  // Set up monitoring
40
  await setupProjectMonitoring(project.id);
41

42
  return { created: true, projectId: project.id };
43
};
44

45
// Generate tasks based on project template
46
const generateProjectTasks = async (projectId, projectType) => {
47
  const templates = {
48
    'website': [
49
      { name: 'Discovery & Research', duration: 8, priority: 'High' },
50
      { name: 'Wireframing', duration: 16, priority: 'High' },
51
      { name: 'Design Mockups', duration: 24, priority: 'High' },
52
      { name: 'Frontend Development', duration: 40, priority: 'Medium' },
53
      { name: 'Backend Development', duration: 32, priority: 'Medium' },
54
      { name: 'Testing & QA', duration: 16, priority: 'High' },
55
      { name: 'Deployment', duration: 8, priority: 'High' },
56
      { name: 'Documentation', duration: 8, priority: 'Low' }
57
    ],
58
    'mobile_app': [
59
      { name: 'Requirements Analysis', duration: 16, priority: 'High' },
60
      { name: 'UI/UX Design', duration: 32, priority: 'High' },
61
      { name: 'iOS Development', duration: 80, priority: 'High' },
62
      { name: 'Android Development', duration: 80, priority: 'High' },
63
      { name: 'API Development', duration: 40, priority: 'High' },
64
      { name: 'Testing', duration: 24, priority: 'High' },
65
      { name: 'App Store Submission', duration: 8, priority: 'Medium' }
66
    ]
67
  };
68

69
  const taskTemplate = templates[projectType] || templates['website'];
70
  const tasks = [];
71

72
  for (const template of taskTemplate) {
73
    const task = await $node['Airtable'].create({
74
      base: 'Project Management',
75
      table: 'Tasks',
76
      fields: {
77
        'Task Name': template.name,
78
        'Project': [projectId],
79
        'Status': 'Not Started',
80
        'Priority': template.priority,
81
        'Time Estimate': template.duration * 3600, // Convert hours to seconds
82
        'Due Date': calculateTaskDueDate(template, projectId)
83
      }
84
    });
85

86
    tasks.push(task);
87
  }
88

89
  // Set up task dependencies
90
  await setupTaskDependencies(tasks);
91

92
  return tasks;
93
};

1
// AI-powered team assignment based on skills and availability
2
const assignTeamMembers = async (projectId, projectData) => {
3
  // Get project requirements
4
  const requirements = await analyzeProjectRequirements(projectData);
5

6
  // Get available team members
7
  const team = await $node['Airtable'].list({
8
    base: 'Project Management',
9
    table: 'Team',
10
    filterByFormula: '{Availability} > 0.2' // At least 20% available
11
  });
12

13
  // Use AI to match skills with requirements
14
  const assignments = await matchTeamToProject(team, requirements);
15

16
  // Create assignments
17
  for (const assignment of assignments) {
18
    // Update project with team member
19
    await $node['Airtable'].update({
20
      base: 'Project Management',
21
      table: 'Projects',
22
      id: projectId,
23
      fields: {
24
        'Team Members': assignment.teamMembers.map(m => m.id)
25
      }
26
    });
27

28
    // Assign specific tasks
29
    for (const taskAssignment of assignment.tasks) {
30
      await $node['Airtable'].update({
31
        base: 'Project Management',
32
        table: 'Tasks',
33
        id: taskAssignment.taskId,
34
        fields: {
35
          'Assigned To': [taskAssignment.memberId]
36
        }
37
      });
38
    }
39

40
    // Update team member availability
41
    await updateTeamAvailability(assignment.teamMembers);
42
  }
43

44
  // Notify team members
45
  await notifyTeamAssignments(assignments);
46

47
  return assignments;
48
};
49

50
// AI-powered skill matching
51
const matchTeamToProject = async (team, requirements) => {
52
  const prompt = `
53
Given these project requirements:
54
${JSON.stringify(requirements)}
55

56
And these team members with their skills:
57
${JSON.stringify(team.map(t => ({
58
  id: t.id,
59
  name: t.fields.Name,
60
  skills: t.fields.Skills,
61
  availability: t.fields.Availability,
62
  rate: t.fields['Hourly Rate']
63
})))}
64

65
Suggest optimal team assignments that:
66
1. Match required skills
67
2. Consider availability
68
3. Optimize for cost
69
4. Balance workload
70

71
Return JSON with format:
72
{
73
  "assignments": [
74
    {
75
      "memberId": "...",
76
      "role": "...",
77
      "allocation": 0.5,
78
      "tasks": ["..."]
79
    }
80
  ],
81
  "reasoning": "..."
82
}
83
  `;
84

85
  const response = await $node['OpenAI'].completions.create({
86
    model: "gpt-4",
87
    messages: [{ role: "user", content: prompt }],
88
    temperature: 0.3
89
  });
90

91
  return JSON.parse(response.choices[0].message.content);
92
};

1
// Automated time tracking system
2
const timeTrackingAutomation = {
3
  // Start time tracking
4
  startTracking: async (taskId, userId) => {
5
    // Check for existing active timer
6
    const activeTimer = await $node['Airtable'].search({
7
      base: 'Project Management',
8
      table: 'Time Entries',
9
      filterByFormula: `AND({Team Member} = '${userId}', {End Time} = '')`
10
    });
11

12
    if (activeTimer.length > 0) {
13
      // Stop previous timer
14
      await stopTracking(activeTimer[0].id);
15
    }
16

17
    // Create new time entry
18
    const entry = await $node['Airtable'].create({
19
      base: 'Project Management',
20
      table: 'Time Entries',
21
      fields: {
22
        'Task': [taskId],
23
        'Team Member': [userId],
24
        'Start Time': new Date().toISOString(),
25
        'Date': new Date().toISOString().split('T')[0]
26
      }
27
    });
28

29
    // Set up reminder
30
    await scheduleReminder(entry.id, userId);
31

32
    return entry;
33
  },
34

35
  // Stop time tracking
36
  stopTracking: async (entryId) => {
37
    const entry = await $node['Airtable'].get({
38
      base: 'Project Management',
39
      table: 'Time Entries',
40
      id: entryId
41
    });
42

43
    const startTime = new Date(entry.fields['Start Time']);
44
    const endTime = new Date();
45
    const duration = (endTime - startTime) / 1000; // Duration in seconds
46

47
    await $node['Airtable'].update({
48
      base: 'Project Management',
49
      table: 'Time Entries',
50
      id: entryId,
51
      fields: {
52
        'End Time': endTime.toISOString(),
53
        'Hours': duration
54
      }
55
    });
56

57
    // Update task time
58
    await updateTaskTime(entry.fields.Task[0], duration);
59

60
    // Check budget impact
61
    await checkBudgetImpact(entry);
62

63
    return { duration: duration };
64
  },
65

66
  // Auto-track from calendar
67
  syncFromCalendar: async () => {
68
    const calendarEvents = await $node['Google Calendar'].getEvents({
69
      timeMin: new Date().toISOString(),
70
      timeMax: new Date(Date.now() + 86400000).toISOString()
71
    });
72

73
    for (const event of calendarEvents) {
74
      if (event.description?.includes('#task-')) {
75
        const taskId = event.description.match(/#task-(\w+)/)[1];
76

77
        await createTimeEntry({
78
          taskId: taskId,
79
          duration: (new Date(event.end) - new Date(event.start)) / 1000,
80
          description: event.summary,
81
          date: event.start
82
        });
83
      }
84
    }
85
  }
86
};

1
// Real-time budget monitoring
2
const budgetMonitoring = {
3
  // Monitor project budget
4
  monitorBudget: async (projectId) => {
5
    const project = await $node['Airtable'].get({
6
      base: 'Project Management',
7
      table: 'Projects',
8
      id: projectId
9
    });
10

11
    // Calculate spent amount
12
    const timeEntries = await $node['Airtable'].search({
13
      base: 'Project Management',
14
      table: 'Time Entries',
15
      filterByFormula: `{Project} = '${projectId}'`
16
    });
17

18
    let totalSpent = 0;
19
    for (const entry of timeEntries) {
20
      const member = await getTeamMember(entry.fields['Team Member'][0]);
21
      const hours = entry.fields.Hours / 3600;
22
      const cost = hours * member.fields['Hourly Rate'];
23
      totalSpent += cost;
24
    }
25

26
    // Update project spent amount
27
    await $node['Airtable'].update({
28
      base: 'Project Management',
29
      table: 'Projects',
30
      id: projectId,
31
      fields: {
32
        'Spent': totalSpent,
33
        'Budget Remaining': project.fields.Budget - totalSpent,
34
        'Budget Status': getBudgetStatus(totalSpent, project.fields.Budget)
35
      }
36
    });
37

38
    // Check for alerts
39
    const budgetPercentage = (totalSpent / project.fields.Budget) * 100;
40

41
    if (budgetPercentage >= 90) {
42
      await sendBudgetAlert('critical', project, budgetPercentage);
43
    } else if (budgetPercentage >= 75) {
44
      await sendBudgetAlert('warning', project, budgetPercentage);
45
    }
46

47
    return {
48
      budget: project.fields.Budget,
49
      spent: totalSpent,
50
      remaining: project.fields.Budget - totalSpent,
51
      percentage: budgetPercentage
52
    };
53
  },
54

55
  // Forecast budget based on current pace
56
  forecastBudget: async (projectId) => {
57
    const historicalData = await getProjectHistoricalData(projectId);
58

59
    // Use linear regression for simple forecasting
60
    const forecast = calculateLinearForecast(historicalData);
61

62
    // AI-enhanced forecasting
63
    const aiforecast = await $node['OpenAI'].completions.create({
64
      model: "gpt-4",
65
      messages: [{
66
        role: "user",
67
        content: `Based on this project data: ${JSON.stringify(historicalData)},
68
                  forecast the final budget usage and completion date.`
69
      }]
70
    });
71

72
    return {
73
      estimatedCompletion: forecast.completionDate,
74
      estimatedBudget: forecast.totalBudget,
75
      confidence: forecast.confidence,
76
      aiInsights: JSON.parse(aiforecast.choices[0].message.content)
77
    };
78
  }
79
};

1
// Generate comprehensive reports
2
const reportingAutomation = {
3
  // Weekly project status report
4
  generateWeeklyReport: async () => {
5
    const projects = await $node['Airtable'].list({
6
      base: 'Project Management',
7
      table: 'Projects',
8
      filterByFormula: '{Status} != "Completed"'
9
    });
10

11
    const report = {
12
      date: new Date().toISOString(),
13
      projects: []
14
    };
15

16
    for (const project of projects) {
17
      const projectReport = await generateProjectReport(project);
18
      report.projects.push(projectReport);
19
    }
20

21
    // Generate PDF report
22
    const pdfReport = await generatePDFReport(report);
23

24
    // Send to stakeholders
25
    await distributeReport(pdfReport, 'weekly');
26

27
    return report;
28
  },
29

30
  // Individual project report
31
  generateProjectReport: async (project) => {
32
    const tasks = await getProjectTasks(project.id);
33
    const timeEntries = await getProjectTimeEntries(project.id);
34
    const team = await getProjectTeam(project.id);
35

36
    const report = {
37
      projectName: project.fields['Project Name'],
38
      client: project.fields.Client,
39
      status: project.fields.Status,
40
      progress: calculateProgress(tasks),
41
      budget: {
42
        allocated: project.fields.Budget,
43
        spent: project.fields.Spent,
44
        remaining: project.fields['Budget Remaining']
45
      },
46
      timeline: {
47
        startDate: project.fields['Start Date'],
48
        dueDate: project.fields['Due Date'],
49
        estimatedCompletion: estimateCompletion(tasks)
50
      },
51
      tasks: {
52
        total: tasks.length,
53
        completed: tasks.filter(t => t.fields.Status === 'Completed').length,
54
        inProgress: tasks.filter(t => t.fields.Status === 'In Progress').length,
55
        blocked: tasks.filter(t => t.fields.Status === 'Blocked').length
56
      },
57
      team: team.map(member => ({
58
        name: member.fields.Name,
59
        role: member.fields.Role,
60
        hoursLogged: calculateMemberHours(member.id, timeEntries)
61
      })),
62
      risks: identifyRisks(project, tasks),
63
      recommendations: generateRecommendations(project, tasks)
64
    };
65

66
    return report;
67
  },
68

69
  // Client dashboard
70
  createClientDashboard: async (clientId) => {
71
    const clientProjects = await $node['Airtable'].search({
72
      base: 'Project Management',
73
      table: 'Projects',
74
      filterByFormula: `{Client} = '${clientId}'`
75
    });
76

77
    const dashboard = {
78
      client: clientId,
79
      overview: {
80
        totalProjects: clientProjects.length,
81
        activeProjects: clientProjects.filter(p => p.fields.Status !== 'Completed').length,
82
        totalBudget: clientProjects.reduce((sum, p) => sum + p.fields.Budget, 0),
83
        totalSpent: clientProjects.reduce((sum, p) => sum + (p.fields.Spent || 0), 0)
84
      },
85
      projects: await Promise.all(clientProjects.map(p => generateProjectSummary(p))),
86
      timeline: generateGanttData(clientProjects),
87
      metrics: await calculateClientMetrics(clientId)
88
    };
89

90
    // Create interactive dashboard
91
    const dashboardUrl = await createInteractiveDashboard(dashboard);
92

93
    return dashboardUrl;
94
  }
95
};

1
// Analyze project performance with AI
2
const projectAnalysis = {
3
  analyzeProjectHealth: async (projectId) => {
4
    const project = await getProjectFullData(projectId);
5

6
    const analysisPrompt = `
7
Analyze this project data and provide insights:
8
${JSON.stringify(project)}
9

10
Evaluate:
11
1. Schedule risk (will it finish on time?)
12
2. Budget risk (will it stay within budget?)
13
3. Resource optimization opportunities
14
4. Quality concerns
15
5. Recommendations for improvement
16

17
Return structured JSON with scores and recommendations.
18
    `;
19

20
    const analysis = await $node['OpenAI'].completions.create({
21
      model: "gpt-4",
22
      messages: [{ role: "user", content: analysisPrompt }],
23
      temperature: 0.3
24
    });
25

26
    const insights = JSON.parse(analysis.choices[0].message.content);
27

28
    // Store insights in Airtable
29
    await $node['Airtable'].create({
30
      base: 'Project Management',
31
      table: 'Project Insights',
32
      fields: {
33
        'Project': [projectId],
34
        'Date': new Date().toISOString(),
35
        'Health Score': insights.healthScore,
36
        'Schedule Risk': insights.scheduleRisk,
37
        'Budget Risk': insights.budgetRisk,
38
        'Recommendations': JSON.stringify(insights.recommendations)
39
      }
40
    });
41

42
    // Take automated actions based on insights
43
    if (insights.healthScore < 50) {
44
      await escalateToManager(projectId, insights);
45
    }
46

47
    return insights;
48
  }
49
};

1
// Set up automated triggers
2
const automationTriggers = {
3
  // When project status changes
4
  onStatusChange: async (record, previousStatus, newStatus) => {
5
    const actions = {
6
      'Planning -> In Progress': async () => {
7
        await notifyTeam(record.id, 'Project started!');
8
        await createKickoffMeeting(record);
9
        await startTimeTracking(record.id);
10
      },
11

12
      'In Progress -> Review': async () => {
13
        await notifyClient(record.id, 'Project ready for review');
14
        await generateReviewChecklist(record.id);
15
        await scheduleReviewMeeting(record);
16
      },
17

18
      'Review -> Completed': async () => {
19
        await generateFinalReport(record.id);
20
        await archiveProjectFiles(record.id);
21
        await createInvoice(record.id);
22
        await requestFeedback(record.id);
23
      }
24
    };
25

26
    const action = actions[`${previousStatus} -> ${newStatus}`];
27
    if (action) {
28
      await action();
29
    }
30
  },
31

32
  // When task is overdue
33
  onTaskOverdue: async (task) => {
34
    // Notify assigned person
35
    await sendNotification(task.fields['Assigned To'][0], {
36
      type: 'overdue',
37
      task: task.fields['Task Name'],
38
      dueDate: task.fields['Due Date']
39
    });
40

41
    // Escalate if high priority
42
    if (task.fields.Priority === 'High') {
43
      await escalateOverdueTask(task);
44
    }
45

46
    // Update project risk score
47
    await updateProjectRisk(task.fields.Project[0]);
48
  },
49

50
  // When budget threshold reached
51
  onBudgetThreshold: async (project, percentage) => {
52
    const thresholds = {
53
      50: 'info',
54
      75: 'warning',
55
      90: 'critical',
56
      100: 'exceeded'
57
    };
58

59
    const level = thresholds[percentage];
60

61
    await sendBudgetNotification(project, level, percentage);
62

63
    if (percentage >= 90) {
64
      await pauseNonCriticalTasks(project.id);
65
      await requestBudgetApproval(project);
66
    }
67
  }
68
};

1
// Sync with other tools
2
const integrations = {
3
  // Sync with Slack
4
  slackIntegration: async (event) => {
5
    await $node['Slack'].postMessage({
6
      channel: '#projects',
7
      text: `Project Update: ${event.project} - ${event.message}`,
8
      attachments: [{
9
        color: event.type === 'success' ? 'good' : 'warning',
10
        fields: [
11
          { title: 'Status', value: event.status },
12
          { title: 'Progress', value: `${event.progress}%` },
13
          { title: 'Budget', value: `$${event.budget}` }
14
        ]
15
      }]
16
    });
17
  },
18

19
  // Sync with accounting
20
  accountingSync: async (project) => {
21
    const invoice = await generateInvoiceData(project);
22

23
    await $node['QuickBooks'].createInvoice({
24
      customer: project.fields.Client,
25
      items: invoice.items,
26
      dueDate: invoice.dueDate,
27
      terms: invoice.terms
28
    });
29
  },
30

31
  // Sync with Git
32
  gitIntegration: async (task) => {
33
    if (task.fields['Task Type'] === 'Development') {
34
      await $node['GitHub'].createIssue({
35
        repo: 'project-repo',
36
        title: task.fields['Task Name'],
37
        body: task.fields.Description,
38
        labels: [task.fields.Priority, task.fields.Status],
39
        assignee: getGitHubUsername(task.fields['Assigned To'][0])
40
      });
41
    }
42
  }
43
};